a) There must be 1 counselor to every 15 residents ages 17 and under.
b) There must be at least one counselor per floor where residents are housed.
c) If parents are attending the same program, parents’ names must be on file with Conference Services, the sponsoring organization and university police.
d) Emergency contact phone numbers must be on file with the Sponsoring Organization and University Police.
e) A list of counselors names, lodging location, and room phone numbers must be on file with Conference Services and University Police
f) Supervisors must be in the residence hall beginning at 7 PM or at the hour residents are allowed to be in the residence hall each evening and until 8 AM or the time residents are permitted to leave the residence hall.
g) At least one counselor must be in the residence hall during the times that residents are allowed to be in residence halls between the hours of 8 AM and 7 PM each day patrolling the building.
h) Responsibilities of the counselors include the protection of residents and the behavior and activities of their designated supervisees while on the Radford University campus.
i) Supervision of all residents while inside or outside the residence halls and university buildings is the responsibility of the Sponsoring Organization. It is also the Sponsoring Organization’s responsibility to protect university equipment and property.
j) Counselors selected must be present for the entire program, beginning at least two hours prior to registration for the program and staying until all residents they are responsible for have left at the end of the program.
k) All costs incurred with providing supervision are the responsibility of the Sponsoring Organization.
l) A copy of a medical consent form with all corresponding signatures must be on file in the Conference Services office for all youth ages 17 and under.
m) Additional Police supervision is required for any dance held on the Radford University campus in accordance with the policies and procedures established by the Heth Policy Committee.
n) The Sponsoring Organization is responsible for reporting to Conference Services any safety hazards or repairs needed in facilities where campers are housed. Youths should not contact Conference Services with maintenance requests.
o) Counselors are expected to require youth aged participants to leave their rooms and common areas reasonably clean. Trash should be emptied into garbage cans on each hall. If special cleaning is required, these charges will be added to the final bill for the group.
p) Qualifications for Counselors:
1) The Sponsoring Organization is responsible for the performance of the counselors.
2) Counselors must be 20 years or older.
3) Counselors must stay on the same floor and in the same hall and wing as their residents.
4) It is recommended that the counselor be of the same gender as the residents he/she is supervising.
q) The Sponsoring Organization must establish and enforce a reasonable evening curfew in which youth ages 17 and under must be in the residence hall and another curfew for the youths to be in their assigned rooms.
r) Youth participants who have a driver’s license are not permitted to leave campus with their vehicle. It is recommended that the Sponsoring Organization collect all automobile keys until the conclusion of the program.