Guest Lodging Policies

Lodging Services Policies

1. The Sponsoring Organization is responsible for submitting a roster of all attendees first and last names at least one week prior to the beginning date of the program.  Failure to submit a roster of names will result in a penalty fee and possible refusal to assign lodging space.

2.  Radford University may not contract blocks of rooms with any hotel for the Sponsoring Organization.  All hotel rooms must be contracted by the Sponsoring Organization.

3. All lodging rooms used by the Sponsoring Organization for lodging or other purposes will be billed to the Sponsoring Organization accordingly.

4. University Keys:

No issuance of keys will be made for non-sleeping rooms in any hall.  Residence Hall master keys and all other sub-master keys are expressly for use by University personnel assigned such keys or authorized access to such keys as a function of employment. There will be a $50 charge for all front door keys and a $35 charge for all room keys not returned after participants departure from campus.

5. Sundecks:

a. Due to the obvious danger to persons and property, guests must not lean on or sit on the retaining walls surrounding sundeck areas and must not enter the roof areas outside the sundecks or on other buildings.

b. Cooking is not permitted on the sundecks.

c. Glass containers are not permitted on sundecks.

d. Alcohol usage on sundecks is permitted for approved (by Conference Services) functions only.

e. A guest list is required for all registered functions on sundecks and occupancy must be limited to official occupancy limits.

6.    Appliances in Residence Hall Rooms:

a. Items that are not allowed in guests rooms  include, but are not limited to, air conditioners, space heaters, microwave ovens, hot plates, sandwich makers, toasters, toaster ovens, and tubular halogen lamps.  Leaving on, but unattended: irons, popcorn poppers, hot pots, and heating coils are prohibited in residence hall.

b. Refrigerators that do not use more than 2 amps may be used in residence hall rooms.  Use of all other refrigerators in residence hall rooms is prohibited.

c. Cooking in residence halls is permitted only in kitchens.

7.      Residence Hall Room Regulations:

a. Guests are not to attach items to wood and painted surfaces unless an adhesive that will not damage these surfaces is used.  Nails are not to be used to attach items to the walls or moldings.

b. Screens are not to be removed from their window casings

c. Multiple-outlet connections are prohibited unless they are a “temporary” power strip (or box) with a built-in circuit breaker or have a cord no longer than six feet, carry an Underwriters Laboratory (UL) approval, and have a maximum load of 15 amps. Extension cords are prohibited.  Note: Surge suppressors do not meet this standard unless they have a built-in circuit breaker or are connected to an approved power strip/box (see above for a description of an approved power strip/box).

d. The narrow corridor within guestrooms leading to the doorway shall not be obstructed in any way. Furniture and other items shall not be placed near the doorway, or impede exiting room.  Curtains, hanging beads, or other items shall not be hung near the doorway.  No items (i.e. fishnets, flags, sheets, etc.) may be suspended from the ceiling of the room.

e. Guestroom walls and doors (both sides) shall not have any items placed below the doorknob level on the walls, doors (both sides), and door frames in guestrooms.