Policies Governing The Scheduling Of 

COOK HALL Of International Education

Cook Hall of International Education is one of Radford University’s most beautiful facilities.  While the conference rooms (104 and 105) and the meeting room (107) are available to host a variety of activities by multiple constituencies, care must be taken so that the building is properly and efficiently used and that the striking appearance of the building is maintained.  Accordingly, the following policies for use have been developed.  Two basic premises guide scheduling practices:

• The President’s Office always has top priority for the scheduling of Cook Hall. 
• Cook Hall is the hub of international education at Radford University.  Thus, programs and events with international content have priority over those that do not.

Policies Governing “Internal” Use

Room 107 in Cook Hall may be reserved for campus-wide forums, workshops, presentations, training sessions, and similar events at which the majority of the participants are members of the Radford University administration, faculty, staff, and/or student body.  Such events always have priority over events where most of the participants represent off-campus constituencies.

• Activities with broad appeal (faculty, staff and student participants) have priority over those with a more narrow potential audience.

• Rooms 104, 105, and 107 should never be scheduled as a permanent location for a class, and they generally should not be used for individual class sessions.  Exceptions to this policy will be granted if an outside speaker is invited to a particular class session, additional classes/sections are attending, and another location of suitable size (e.g., the Heth Commonwealth Room) is unavailable.

• Neither the conference rooms nor the meeting room are available for student club and organization meetings.  These gatherings should be held in Heth Student Center or elsewhere on campus.  Exceptions to this policy will be granted under the following circumstances: a) if there is evidence that space in Heth is unavailable; and/or b) if the organization is sponsoring an event to which members of other organizations will be invited.  In either of these circumstances, the organization must provide evidence that its faculty advisor will be present throughout the event.

Policies Governing “External” Use

Conference activities—events at which the majority of the participants are not members of the Radford University community—may also be scheduled in Cook Hall. 

• First priority goes to events sponsored/hosted by Radford University or one of its units.  Particularly appropriate are those focusing upon local economic development (especially when such events cannot be scheduled at RU West) or other types of community outreach.

•  Lower priority is given to events for outside constituencies.

• Single-day events have priority over multiple-day events.

• No events involving strenuous physical activity or sports are permitted in Cook Hall. 

• Events involving children of elementary school age or younger are strongly discouraged.  Such events are permissible only if there is evidence that the children will be carefully and strictly supervised during the event.

Within these guidelines, all events will be scheduled on a first-come, first-served basis.